You Search & Select Ltd. is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.
You Search & Select Ltd. may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 17/05/2018.
What we collect
We will collect data about you, both personal data (such as your name and contact details) and also sensitive personal data (such as information in your CV).
What we do with the information we gather
The personal data and sensitive personal data will be stored, processed, used and disclosed by us in the following ways:
- To provide our recruitment services to you and to facilitate the recruitment process
- To assess data about you against vacancies which we judge may be suitable for you
- To send your information to clients in order to apply for jobs or to assess your eligibility for jobs
- To enable you to submit your CV, apply online for jobs or to subscribe to alerts about jobs we think may be of interest to you
- To allow you to participate in interactive features of our service when you choose to do so
- To market our, full range of recruitment services to you
- To answer your questions and enquiries
- To regulatory or law enforcement agencies if we believe in good faith that we are required by law to disclose it in connection with the detection of crime, the collection of taxes or duties, in order to comply with any applicable law or order of a court of competent jurisdiction, or in connection with legal proceedings
To use your information on an anonymised basis to monitor compliance with our equal opportunities policy
- To carry out our obligations arising from any contracts entered into between you and us
- From time to time we may seek your consent to process, use or disclose your information for any other purpose not listed above.
Sending us information over the internet
Your information is held on servers hosted by us or our Internet Services Provider. The transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk.
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.
You have the right to request details of the personal information which we hold about you in accordance with the General Data Protection Regulation (GDPR) 2016. If you would like a copy of the information held on you please write to Sidonie Kenward, You Search & Select Ltd., c/o Brennan Herriot & Co, 1 Blatchington Road, Hove, BN3 3YP or email firstname.lastname@example.org.
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.
Recruitment Privacy Notice
WHAT IS THE PURPOSE OF THIS DOCUMENT?
YOU search & select is committed to protecting the privacy and security of your personal information. This privacy notice describes how we collect and use the personal information you provide to us, in accordance with the General Data Protection Regulation (GDPR) 2016.
THE KIND OF INFORMATION WE HOLD ABOUT YOU
We are required to collect, store, and use your personal information, this may include:
- Contact details
- Right to work documents
- Details of driving license
- Emergency contact details
- A copy of your CV
- Professional memberships
- Salary and additional benefits information
- Positions you have previously applied for
Candidates who would be self-employed as a contractor may need to provide some additional information which could include:
- Bank details
- NI number
- Tax details
- Information about Criminal Convictions
- Companies House information
- Details of Public Liability insurance
- VAT registration
How is Your Personal Information Collected?
We typically collect this personal information directly from you or through our website or job advertisements. We may sometimes be required to collect additional information from third parties or other publicly available sources. YOU search & select will take reasonable steps to inform you it has collected your personal information from a third party.
How We Will Use Information About You
We need certain personal information primarily to allow us to perform our service for you and to enable us to comply with legal obligations. In some cases, we may use your personal information to pursue the legitimate interests of our own or those of third parties, provided your interests and fundamental rights do not override those interests. The situations in which we will process your personal information are listed below.
- Providing our recruitment services
- To maintain business relationships with clients and candidates
- To submit your CV to third parties
- Checking you are legally entitled to work in the UK
- Assessing qualifications for a particular job
- To determine your suitability for a particular job
- Send you marketing communications and information relating to our services which we think may be of interest to you (which you have the right to opt-out of)
- To ensure your own safety and security
Some of the above grounds for processing will overlap and there may be several grounds which justify our use of your personal information.
If you fail to provide personal information
If you fail to provide certain information when requested, we may not be able to represent you as a recruitment agency, or we may be prevented from complying with our legal obligations (such as to ensure the health and safety of our workers).
HOW WE USE PARTICULARLY SENSITIVE PERSONAL INFORMATION
We may use your particularly sensitive personal information in the following ways:
- In limited circumstances, with the explicit written consent
- To ensure you are eligible to work in the UK
- In order to meet legal obligations
- When it is needed to assess working capacity on health grounds, subject to appropriate confidentiality safeguards.
Do we need your consent?
We do not need your consent if we use special categories of your personal information in accordance with our written policy to carry out our legal obligations or exercise specific rights in the field of employment law. In limited circumstances, we may approach you for your written consent to allow us to process certain particularly sensitive data. If we do so, we will provide you with full details of the information that we would like and the reason we need it, so that you can carefully consider whether you wish to consent. You should be aware that it is not a condition of our service for you that you agree to any request for consent from us.
Information About Criminal Convictions
We will only collect information about criminal convictions if it is appropriate given the nature of the role and where we are legally able to do so. Where appropriate, we will collect information about criminal convictions as part of the recruitment process or we may be notified of such information directly from you. We will use information about criminal convictions and offences usually where such processing is necessary to carry out our obligations and provided we do so in line with our contractual obligations to our clients and candidates.
You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making unless we have a lawful basis for doing so and we have notified you.
We may have to share your data with third parties, including our recruitment partner OX Seven Talent Partners (www.ox-seven.com) based at Unit 9, Glebe Farm, Brackley, NM13 5JE prospective employers and third-party service providers. We require third parties to respect the security of your data and to treat it in accordance with the law.
We may transfer your personal information outside the EU. If we do, you can expect a similar degree of protection in respect of your personal information.
Why might you share my personal information with third parties?
We may share your personal information with third parties where required by law, where it is necessary to administer the working relationship with you or where we have another legitimate interest in doing so.
Which third-party service providers process my personal information?
“Third parties” includes third-party service providers (including contractors and designated agents). The following activities are carried out by third-party service providers: Applicant management is currently supported by OX Seven Ltd; IT services are currently provided by U2View Media Ltd; credit control and accountancy are all currently provided through Brennan Herriot & Co ; and our CRM system provider which is currently Recruit So Simple.
How secure is my information with third-party service providers?
All our third-party service providers are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions. All roles are managed by YOU search and select, however OX Seven support this process through applicant management and therefore your details will be placed on the CRM for both companies. You can find OX Seven’s privacy notice by clicking here.
What about other third parties?
We may share your personal information with other third parties, for example in the context of the possible sale or restructuring of the business. We may also need to share your personal information with a regulator or to otherwise comply with the law.
Transferring information outside the EU
We may transfer the personal information we collect about you outside of the EU, in order to perform our contract with you. To ensure that your personal information does receive an adequate level of protection we have put in place the appropriate measures to ensure that your personal information is treated by those third parties in a way that is consistent with and which respects the EU and UK laws on data protection.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
How long will you use my information for?
We will retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
In some circumstances, we may anonymize your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you.
RIGHTS OF ACCESS, CORRECTION, ERASURE, AND RESTRICTION
Your duty to inform us of changes
It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your working relationship with us.
Your rights in connection with personal information
Under certain circumstances, by law, you have the right to:
- Request access to your personal information
- Request correction of the personal information that we hold about you
- Request erasure of your personal information
- Object to the processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground
- Request the restriction of processing of your personal information
- Request the transfer of your personal information to another party
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact Sidonie Kenward at YOU search & select (email@example.com).
No fee usually required
You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.
RIGHT TO WITHDRAW CONSENT
In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact Sidonie Kenward at YOU search & select (firstname.lastname@example.org). Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.
CHANGES TO THIS PRIVACY NOTICE
We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.
By agreeing to our Privacy Notice you are also stating that you have read and agree to our Privacy and Cookies Policy.
If you have any questions about this privacy notice, please contact Sidonie Kenward at YOU search & select (email@example.com).